- Does this sound like you?
You need help, but you're not ready to take the leap
and hire a full time assistant.
You're in that in between stage.
If that sounds like you, this video
is one you need to watch.
Stay tuned.
(upbeat techno music)
Hi, I'm Vanessa Rosenblum, President of Pro R.E.A. Staffing
where we are passionate about fostering careers
in real estate and growing real estate teams.
For help landing your dream job in real estate
or growing your real estate team,
make sure to hit subscribe and ring the bell
so that you can be notified every time we post a new video.
Today, we're talking about what to do
between no assistant and a full time assistant.
And trust me, I get it.
In the past four years, I've grown
from one part time assistant to five full time employees.
And yeah, it's a little bit scary every time
you add someone to your payroll.
And you want to do it with thought and care.
And so, if you're not ready to make the commitment
to hiring someone full time, you really have three options.
You can hire a virtual assistant,
a part-time on site assistant, or you could
share an assistant with someone else.
And in this video, we're going to break down
the pros and cons of each of those options.
(electronic music)
At Pro R.E.A Staffing, we mostly place full time,
direct hire placements, but we are also asked
to find virtual, part-time, and shared assistants,
so we've seen first hand what works
and what doesn't with these various options.
So let's start by talking about virtual assistants.
A virtual assistant is simply an assistant
who is not physically in your office.
They might be down the street
or on the other side of the world.
When you're just starting out, and you're just starting
to look for a little bit of help,
finding a skilled marketing coordinator
or transaction coordinator who can
work for you virtually is a great place to start.
If you don't know one within your sphere of influence,
Upwork is a great resource for you.
If you can just get your marketing piece handed off,
and have somebody who is skilled in marketing
take that piece for you, you can create a lot of leverage
from a rather small investment.
Now, at some point you might need to take on
more of a generalist virtual assistant,
and that's an option, too.
Again, Upwork might be a resource,
but when you're ready to hire a part time virtual assistant,
the traditional advertising sources
are good places to look as well.
Now, let's talk about who should hire
a virtual assistant and who shouldn't.
If you don't have the physical space and you need help,
obviously a virtual works well.
If you are organized and you have good systems in place,
and all of your resources are online already,
you can work well with a virtual assistant.
Where this falls apart is if you are
not a good communicator, not a good delegator,
and you're not organized, it's really hard
for you to work successfully with a virtual assistant.
So that's something to think about.
Do you have what it takes
to work well with a virtual assistant?
The other thing to think about is the fact that
just because they're virtual doesn't mean
that you can call them an independent contractor.
Now, this varies a bit from state to state,
and as in most things, California is the most stringent,
but if you have, and the rules that apply to
whether you can categorize someone as
a independent contractor or an employee apply
whether or not that person is in your office or not.
So keep that in mind.
(electronic music)
So let's talk about part time assistants.
Now, we get this call a lot.
Somebody calls, and they say, "I need help,
"but I don't need full time help.
"Can you find me a part1time assistant
"who will grow into a full1time assistant on my team?"
And the sad reality is that the answer is probably no.
If someone is looking for part time work,
they usually have, or always have something else
going on in their life that is more important.
They might be in school, they might have
another job, or, you know, be a parent.
And that is going to bump up
against your needs at some point.
And the other thing to keep in mind is
because there are just much fewer candidates
looking for part time work, you will probably
have to make some compromises
when it comes to their skills and experience.
And therefore, the person who is a good fit for you
on a part-time basis probably isn't the best fit
for you when you're ready for a full-time,
full charged real estate assistant.
(electronic music)
Now, our last option is a shared assistant,
and essentially, this is a full-time employee
who splits their time between two different employers.
And this can work, but it is also
wrought with potential pitfalls.
The biggest is if one agent really gets along well
with the assistant, and they work well,
and it turns out that the other agent doesn't
work as well with the assistant,
the one who is succeeding with the assistant
is going to be left disappointed.
You know, these two people need to have
similar management styles, similar needs,
they have to have good communication
and good trust in order for this dynamic to work.
It can be really hard for an assistant
to split their allegiance between two agents.
Especially if both of those agents are very demanding.
So keep that in mind.
Typically, these shared assistant situations
are rather short term.
It's rare that it lasts more than a year,
but that might be all you need
if you can get a great person for 20 hours a week,
and in nine months you're ready for full time,
then either you can arrange to hire that person full time,
or shift time, or you know, find another solution
with the person that you are sharing that assistant with.
But just know that it's a challenging placement.
Not everybody wants to be in that kind of situation,
split between two agents, and it is,
it's the least likely solution
to work out well in the long run.
So there you have it.
Those are the pros and cons of hiring a virtual assistant,
a part time assistant, or a shared assistant.
After listening to the pros and cons,
which of these options do you think
is going to be the best for you?
Let me know in the comments below.
I'd love to hear your thoughts.
Now, if you are ready to hire your assistant,
I have a great resource for you.
We have a free guide called
How to Hire a World Class Assistant.
This essentially is our ten step process
to hiring assistants, and we're giving it to you for free.
So, click on the link in the description below,
and download that free report.
And obviously, if we can help you with the search,
we would love to, but we're here to support you
even if you want to do it on your own.
If you liked this video, please hit like
and consider subscribing so that you're
the first to know when we post a new video.
I'll see you on the next one.
(electronic music)
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