Hey welcome back to the Six Figure Mastermind. There are a few key things
that every business needs. Google sheets is one of them and we're going to go deep
into how to edit your Google sheets today. There's a few key things you want
to take some good notes on. In fact pull up another browser screen, so you can
edit right along with me. Stay tuned.
Alright, it's time to get into Google sheets. The days of Microsoft Excel are
still alive and well but Google sheets is one that's going to be much more
convenient for you when you're trying to share information between two people. If
you're using a software on your computer then you're going to have you know uploads,
and downloads and you're going to have some lag time between when you need to talk
to people and when you need the information. Google sheets solves all of
those problems and they can do most of the thing Microsoft Excel can do much
faster and much easier. So what I'm going to have you do is I'm going to have you open
up a brand new browser either over here or over here or top or bottom wherever
you want to go, I would recommend left or right though. The thing you're going to need
for Google sheets account is a Google email account. So if you don't already
have one, get one. Okay I'm gonna walk you through Google sheets the beauty about
Google sheets though is that even if you don't have a gmail account, you can still
edit and make adjustments to your Google sheets. You know if you want to produce
them you're going to have to have an account, but if someone sends you a
Google sheet and wants you to contribute to that, you don't have to have a gmail
account to do that. Super cool. So if you've got your browser window opened,
one side or the other open up your Google sheets page. If you've got a gmail
account, you can go up here. I'm going to show you my page right here. You can go
up here to this little nine block square and you can find your Google sheets in
there or you can just go to docs.google.com or Google Drive. Google
is really good about redirecting you to where you want to go. Their interface is
amazing. Okay so let's go to a brand new Google sheets. You've got your sheet set
up here and if you want to start at a new sheet, you totally can. I'm going to use
a pre-existing one just to kind of show you how to edit and use the text boxes
and things like that but if you wanted to open up a new one, there's templates
that are pre-made for you. Check out this template gallery. You've got so many
different kinds of templates. You can do a calendar, schedule, you can do pros and
cons you can do a team roster, wedding planner. All of these different kinds of
documents that are... produced what so cool about this templates is that the formulas are pre-built in. So
for example, if you had a a employee shift schedule and there was
hours that needed to be calculated, you could just put in the hours and the
formulas would already be in there so you don't even have to do any of the
legwork. It's pretty awesome. Okay so let's go to a document that I've already
started and I will show you how to edit this document. Now this is a document
that I have with my my friend. We do some jewelry together on the side. We sell in
a consignment store and we needed to track what products were going to the
store and we needed to track how many of those products, the price of those
products, the codes of those products and all of that needed to be in a readable
document. Okay so we put it all in here. Now I have this document. You can share
it with another person but this is one that I already have shared with my
girlfriend Coleen, and we have this document shared. So anything that I do on this
document, she can see on this document. Live as it's happening right away and in
fact it's kind of fun when you and your collaborators, have your
document. All on the document at the same time you can kind of see who's doing
what and where and buy different colors and things like that. So this is you know
a very very helpful tool. One of the things that's super helpful in Google
sheets, is a common thread and you can do this in Google Docs or Google sheets if
you open up this comment thread, then you'll be able to have a conversation
and it'll be left stuck right with the document. So if I were to say, "hey I'm
adding a comment here." I'm editing this live on my YouTube channel now. If I were
to leave that comment on there, Coleen would be able to see that
comment is there and she could comment back and I could read her reply and it's
just like a living text message that just sticks right with the document. And
the comment is attached to this cell because this is the cell that I had
clicked on. Now check out this little yellow flag over here. This little yellow
flag is where all of those comments for that cell will be stored. So that's
pretty important to know. Okay I'm going ahead and resolve that
and that will make that comment go away. Now let's talk about editing this Google doc.
Now there's some really cool things that you can do. It's a Google sheet excuse me,
not a Google Doc. Pretty cool things you can do. Let's say that I needed to have
this row stay in place. So right now when I move this toggle switch right here if
I drag this toggle switch this way, then it's going to not show me the furthest
rows to the left. So if you're trying to freeze a column, emerge cell as part of that
columns, watch what happens. So I've got this title cell up here that has
limitless treasures consignment items and this sell is technically one ABCDE
and F all of those cells are in one. And if I click on this little... if I right
click over here or a triple click if you're using a Mac,
and I click this little icon and try it and drag it over, that's going to want to
freeze the column. But watch what happens, there was a problem. Sorry you can't
freeze columns which contain only part of a merged cell try to break apart the
merge cell or freeze more columns to include the complete or merge cells. Now
in my case, this merge cell pretty much covers all of my data. So I'm going to
want to unmerge this cell right here. tThe way I'm going to do that is, I'm just
going to click on the cell and click this little highlighted box right here.
This little highlight box with the arrows pointing toward each other, this
is the merge cell box. And if you ever want to know what anything is, just hover
over it and leave your mouse there. It's going to give you a description. So if I
unmerge the cells, it's going to take this back over to a-1 rather than ABCDE and F 1 and it's going to
take this and make it available. So if I were to triple click or three-finger
click rather and it's going to highlight this little block for me and I'm going to
drag it right over here. Boom! Now watch what happens. That cell, that column is
now frozen in place. So when I go to move this slide bar right over here, check
that out that data stays right there. And this is really super helpful if you've
got a list of clients and maybe you're taking attendance at
your events or maybe you've got their information lined up over here and
you're using maybe you're using Google sheets is kind of a CRM - customer
relationship management software. It's really helpful to know which client
you're dealing with when you're looking through all of the columns of their
information. So freezing cells is something I use in almost all of my
google documents. Just to help me have this easier interface setup. Okay, so I'm
going to go ahead and unfreeze that cell and I'm going to re-merge. So I've got
this text in this cell right over here on the left and I need to highlight all
of the cells that I want that cell to merge with. So I'm going to click this
hold down, the shift key and then click all the way to the other cell. And then
check this out. When I go up here I'm going to click merge cells. Boom! Very super
super handy. Now Google sheets is great because if I don't like something that I
did, I can just click this rewind or undo button and watch what happens.
And it'll remember my steps so if I click undo several times it's going to
remember my history. The same with the redo button. I can say, "oh actually didn't
want to do that. I'm going to re-do that. Google sheets will remember your history
of the adjustments and the edits that you've made. So keep that in mind. Okay
we're just going to walk through this task bar real quick here. If this is your
print feature that's going to work with air print or direct line printers. This is
the paint format. I never use that. I wouldn't worry about it.
Your zoom, this is just going to not affect how things look on the paper but
it's going to have effect how things look on your screen so I just typically keep it
at 100 percent. Okay, right over here you can format your columns as currency. So
if I were to highlight this column right here and I said I want that to be
formatted as currency. I could click on that. Okay that would format everything
in that column as currency. Now if I were to do it in this column, watch what
happens. I've got letters and numbers in there. It's not going to want to do it
for me because obviously that's not a currency form. Okay, I can also format
columns as percentages. So if I were to put in you know... I have another column in
here. Let's just for example say I want to add a column. I'm going to right click.
Use two finger, click insert one to the left, I can add a column. Let's say I
wanted to put some numbers in here. Now this is auto formatted at a dollar
amount but watch what happens when I highlight this column and I format it as
a percentage. It takes it to a percentage and I can double check and make sure
those percentages are where I want by editing it right here in this top bar. So
I could say, "I don't want a thousand percent. I want 10%. Okay you can
make all of those adjustments right there. Okay so I'm going ahead and delete
this column by right-clicking or two finger clicking and then hitting delete
column. Beautiful. Okay so you can decrease or increase decimal places.
There's more formatting options. If you just surf right through here, number,
percent, scientific, accounting, numbers, percentage, financial currency, date, time
date-time format, duration. Lots of other formats. Date and time formats and
currency formats are probably going to be the ones you use most often. And of
course you can change the fonts and these as well. If you highlight one or
click shift and highlight all, that's going to change everything that's
highlighted. So if I change that to this font, that's what it's going to look like.
If you change it to this font and that's what its going to look like and
remember if I don't like it, I can just go back and hit undo. Undo, to get it back
to normal. So the primary thing to remember when
you're working in Google sheets is that your sheets are going to be edited by
the cells that are highlighted. So remember if I'm changing font type or
size or bold, italic, strikethrough, colors or highlight colors, even borders. It's
all going to depend on which cells are highlighted. Now most of these, if you
walk through them they're extremely self-explanatory. If you want your
horizontal alignment to be the left, it's gonna look like that if you wanted to be
centered it's going to look like that. If you want it to be to the right, it's
going to look like that. Okay, remember it's by the cell that's highlighted. A
vertical alignment. This is going to align my cells vertically or the text in
my cells vertically. Okay so if you click here either with your mouse or with your
trackpad and drag that down, watch what happens.
I've got my vertical alignment, I can make it at the top. I can make it at the
center or I can push it all the way down to the bottom. Now the reason it's moving
that entire column is look but the entire row rather is that the entire row
is highlighted. I highlighted this row. Okay, I can make it just by one cell by
clicking on a single cell and simply doing the same thing. Okay so I'm going to
go back, put that where I want it. Very very good. You can also rotate your text.
So let's say you want your text to spilled down the column vertically, you can use
this text rotator tool to do exactly that. You can make your text go at an
angle, you can make your text go vertically, just spell it down. You can
make your text go to the side, like the spine on a book. Any way that you want.
You can even turn a 90 degrees if you want or 75 or whatever you want it to be.
Okay so I'm going to... I don't typically need to use that, but it is available. Okay
again you've got hyperlinks. Here's another cool thing about Google sheets.
is that you can insert a link. So let's say if I wanted this bracelet to go to
my website. Let me just show you what this looks like right here. So I've got
my website right here this is someone else's website that I'm just using
borrowing right now and if I wanted to link that, I could copy that web link and
put that as a link right here so anything in that text box is going to go
to that website. So when I click on this text box,
look it shows that website, right there right above the box. Super handy if
you're sending this and sharing this with your colleagues. Okay we've walked
through a majority... Again you can insert comments, you can insert graphs and
charts, you can insert filters, you can insert functions, all of that. We just
want to walk through a basic editing of your functions bar right here. Google
sheets, if you spend any amount of time with it, you're going to find more and
more more and more you can do with it. Primary
things you need to know. You can edit, you can rewind, you can fast forward in your
edits. It keeps history for you. You can add comments, you can share those
comments with anyone that has access to that sheet and you can share this sheet
with anyone on or off Google. Very comprehensive you're going to love it for
your business. Don't be surprised if you find yourself using Google sheets for
everything. Seriously it's one of the best platforms I have found out there.
Hit the subscribe button and keep watching. We're going to give you more
business tips, tricks and hacks right here on the Six Figure Mastermind.
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