This is Casey Crandell and Stephanie Gresalfi.
So, before we get started, just a few housekeeping things.
We have this presentation available for download on this screen under the files box.
You can go ahead and click it and download it at any time during this presentation.
We are also going to be recording this, so we have muted all of your phones,
but if you have questions at any time, feel free to type them in the Q and A box
and Stephanie will answer them throughout the presentation and then we'll
at the end also go ahead and read through any that weren't addressed or that would be good
for the whole group to hear as well.
So, today we're going to talk about the FY17 EV Initiative, specifically our EVSE BPA
which was awarded in February of 2017.
So, anybody who was at FedFleet this year or has received communications
from GSA Fleet has probably heard whisperings about this BPA.
So, it's really exciting that we have it awarded and available to you to order from.
So, without further ado, we'll go ahead and get started.
So, our agenda today.
We're going to go over just some basics about charging stations and the definitions
to some terms that we'll be using throughout the presentation today,
just so everybody can get on the same page.
And we're going to go into what was actually awarded under the BPA and then Casey's going
to take over and he'll talk about this new GSA Fleet charging station lease option that's
available this year for the first time ever.
So, he'll talk about the stations that are available under that offer,
the terms and conditions, and the ordering procedure.
And then he'll do a quick overview of the electric vehicles that are available this year
and any acquisition updates that we have for you on that.
And then we'll close out with some resources and contact information for you if you want
to engage in conversation further beyond this training.
So, there are three types of charging stations and for some reason it looks
like our pictures aren't showing up here,
but level one charging stations are the lowest level charging.
They provide 120 volts of power to your electric vehicle,
which means that your vehicle will charge anywhere between seven and 21 hours.
The variance on that is really just based on the size of your battery.
So, a PHEV which will have a smaller battery is probably going to take about seven hours
to charge on a level one charge-- a fully electric battery such as the Leaf or the Bolt,
which are both new on schedule this year, are 20-- going to take about 21 hours to charge.
So, it's harder to capture also with these level one chargers, but they are a lot less expensive
and anybody who has an electric vehicle in their fleet right now knows
that level one chargers come with the vehicle and so that's the cord that you can just plug
into any outlet that's available near your parking location.
The next level is level two chargers.
So, they charge a little bit faster than level ones.
They use 240 volts of electricity to charge and so that's about 10
to 20 miles of range per hour of charging.
So, any of the vehicles that are available from GSA will charge anywhere between two
and 10 hours on a level two charger.
These charges work with any type of PHEV or EV and they're moderately expensive.
They have the ability to capture data,
which just makes them a little bit more sophisticated than the level one station.
Then, finally, we have the DC fast charging and those are the fastest that are available.
They're also very expensive as a result.
They use about 480 volts of charging to deliver a full charge to your vehicle
in anywhere between 30 minutes and an hour.
Stations can collect data, but it's important to note
that not all electric vehicles can use this DC fast charger.
So, right now the Ford Focus is the only vehicle that comes standard
with this capability from GSA Fleet this year.
So, just keep that in mind.
And, finally, I just want to say one more thing is if everybody can mute their phones
as they're joining the conference, that would be great.
So, going into some definitions here.
So, charging station and electric vehicle supply equipment,
we use them interchangeably throughout this presentation.
So, electric vehicle supply equipment or EVSE is just the equipment
that connects electric vehicle to an electricity source.
EVSE have ports.
The number of-- and those are the number of cords that are on a charging station
that can be used to charge your electric vehicle.
Stations will usually have one, which would be a single, or two,
which would be a dual port, per unit.
Stations can also come networked or non-networked.
So, a networked station indicates that the unit can be connected through ethernet, cellular,
or Wi-Fi to a network which allows you to collect data on individual charging session.
Non-network stations are kind of like dummy stations that can charge a vehicle
but can't collect any charging data-- it doesn't allow you to set access or pricing requirements
for your station, they just simply connect you to an electric source.
Further definitions.
So, there's something called commercial EVSE and fleet EVSE and the difference
between them is really an access issue.
The commercial EVSE is a charging station that can be used by any number of drivers and usage
or access can be trolled-- can be controlled by the station manager,
whereas fleet EVSE are charging stations that can only be used by a limited number of drivers.
This is also referred to as a behind-the-fence solution.
A gateway station is a networked station that can connect multiple less-sophisticated EVSE
within close geographic proximity, which is usually defined as about 100 feet line of sight.
So, a gateway station is like a smart brain that can connect a bunch of non-gateway stations
which tend to be cheaper to that one brain.
So, a non-gateway station is an EVSE that operates in clusters and it must be supported
by a gateway station in order to maintain connectivity to the data network.
If you buy a non-gateway station without a gateway station already present
at that location, you may not be able to use it to collect data.
And then, finally, we're going to refer
to something called a contract line item in this presentation or a CLIN.
This is a contracting term that's used in our BPA
to designate specific EVSE configurations by line item.
Now we get to go into the BPA.
So, an overview of the award that was made, he had two firms receive awards.
The first was Apollo Sunguard Systems and the second is Pacific Lighting Management,
Incorporated, which we also refer to as PLEMCo.
Between those two firms, we have six different EVSE manufacturers available under category one.
And category one is our category which provides the charging station equipment specifically.
So, those manufacturers are ChargePoint, EVSE LLC,
Garage/Juice Bar, Leviton, Efacac, and Telefonix.
There are 78 different configurations of charging stations that were awarded and one year
of data network services is included in the station price for a majority of the CLINS.
We also awarded one data network under category three and that is ChargePoint.
So, anybody who purchases a ChargePoint station off
of this BPA can renew their data subscription through the BPA as well.
And no installation services were awarded, unfortunately, at this time,
so GSA Fleet continues to work with own-- internally with our own public building service
to try to find a contracting solution that you can use for installation.
So, the EVSE available under this BPA includes level one,
level two, and DC fast charging stations.
We have all three levels of stations available.
We also offer fleet and commercial units, units that are wall and pedestal mounted,
as well as single and dual ports.
We also have gateway and non-gateway units and networked and non-networked units.
So, pretty much provide you every possible solution and combination that you can imagine.
So, now we're going to go over the different--
all of the different manufacturers and what was awarded.
And, unfortunately, for some reason our pictures aren't showing up here,
but if you download this, the document, like I said, on the file, you can see pictures
of what all of these stations look like.
So, the first is the Telefonix.
It's our-- the only level one stations that were awarded under the BPA.
There are two different models available.
One is a pedestal mounted and one is wall mounted.
Neither of the units can connect to the data-- to a data network, so they're dummy stations.
The award price for these is $1600, regardless of the mount type
that you select, and the vender is PLEMCo.
The next is Leviton.
One level two model is available under this BPA
and that model can be either mount-- wall or pedestal mounted.
These stations cannot connect to a data network either, which makes them much more affordable
than any of the other stations that were awarded under this BPA.
The pricing ranges between $1000 and $2000.
So, the wall mounted one is cheaper, it's about 1000, and the pedestal mounted is 2000.
And the vender on this one, again, is PLEMCo.
Next, we have EVSE LLC.
So, there were eight different level two configurations awarded for this manufacturer.
Both networked and non-networked stations are available.
The networked stations come with a one-year Greenlots data subscription included
in the price of the unit.
And the pricing on these units ranges between $2800 and about $8200.
So, the cheaper units are going to be non-networked
and the more expensive ones tend to be networked.
They have dual ports.
So, they just get a little bit more sophisticated as the price goes up.
And the vendor on this one again is PLEMCo.
So, then we have ChargePoint.
There were eight different models available in level two and DC fast charge,
so six are level two and two of them are DC fast charge stations.
All of the stations come networked and include one year
of the ChargePoint data connectivity included in the price of the station.
The pricing for these units ranges between about $4000 and $35,000,
but 35,000 is for that DC fast charge.
So, you can see there that the price is quite high.
The vendor for all ChargePoint stations is Apollo Sunguard.
Next, we have Garage/Juice Bar EVSE and so there are four different level two models available.
There are both networked and non-networked stations available from this manufacturer.
The networked stations come with a one-year Greenlots data subscription that's included
in the price of the unit and the prices range between $3800 and about $8400.
And the vendor on this one again is PLEMCo.
Finally, Efacac.
There was one DC fast charge station that was awarded for Efacac.
The station is networked and includes one-year EV Connect data subscription
in the price of the unit.
The award price is $35,180-- $35,185 and the vendor is PLEMCo.
So, data connectivity.
We just want to talk a little bit about this.
As I mentioned earlier, additional years of ChargePoint data service can be purchased
for the charging stations that were awarded under the BPA
and that data service can be purchased for years two through five.
It covers both the fleet and the commercial networked stations
and the price is a flat $22.69 per month per networked station or port.
So, if you do purchase a dual-port station,
you would require two separate data services to service that one station.
Billing for these is completed quarterly after the services have been delivered.
So, data connectivity allows for the connection--
collection of asset level energy consumption.
It also gives you the ability to control station access and set pricing structures
and it also provides the customer support for the EVSE.
So, if you experience any issues with your unit, you can call the customer support
and they can usually help you immediately.
Additional years.
You buy a station that doesn't have or utilize the ChargePoint network.
You can find additional years of those services available on GSA Advantage.
So, both EV Connect and Greenlots data services are available there.
And agencies can opt to purchase their ChargePoint plans off of GSA Advantage also,
so you're not required to use the BPA for this.
So, just a couple of terms and conditions that are associated with the BPA.
Every unit purchased from the BPA is required to come
with a minimum 12-month manufacturer warranty on all parts and components.
For customer service, all units are covered by 24 hours per day and seven days per week access
to customer service via a toll-free number
with real time assistance for EVSE and data access system.
All units ordered from the BPA cover the costs of deliver to the 48 contiguous states,
the district of Columbia, Alaska, Hawaii, and Puerto Rico.
Station equipment delivered within 60 days of--
will be delivered within 60 days of order receipt and the data services will be delivered
within five days or when the current services are set to expire.
And with that, I'm going to turn it over to my colleague,
Casey Crandell, to cover our leasing options.
>> Thanks, Meghan.
So, now we're going to go into some discussion of this new option that GSA Fleet is offering,
the ability for you to directly lease these charging stations from GSA Fleet.
So, GSA Fleet will be leasing level two charging stations
and we'll be leasing four different models to include a wall-mounted single-port station,
a wall-mounted dual-port station, a pedestal-mounted single-port,
and a pedestal-mounted dual-port.
These stations will include one year of network connectivity and data collection
and this will include the electricity consumption data and that data will be available
in the fuel use reports in the GSA Fleet Drive-thru network.
The information on these assets will be stored in GSA'S fleet management system.
We anticipate placing the first set of orders in April or May.
So, the stations that we're going to be leasing--
we're going to be purchasing off of the BPA also ourselves,
and so we'll be making the determination of what stations to lease
by doing a lowest price technically acceptable analysis.
However, we do already have some monthly lease rates determined
for the different models we'll be offering.
These range from $85.39 for the wall-mounted single-port station up to $138.57
for the pedestal-mounted dual-port station.
Now, the lease terms that go along with this arrangement include the need
to sign a memorandum of agreement at the headquarters level as well
as to complete an order form for each location that these charging stations will be going to.
The lease is going to be a 48-month fixed period with one 12-month option period
that will be automatically renewed unless your agency tells us of your intent to discontinue.
After that 12-month option period, the asset can be transferred to the leasing agency
through an excess property transfer.
That way, you know, if your agency decides
after that five years the station is still totally usable, you can still continue to use it
without continuing to pay for it, as the station will have been completely transferred
over to your agency's ownership.
The lease only covers the charging station equipment.
It does not cover installation or maintenance costs
and it does not cover data beyond the first year that comes included with most of these stations.
So, now just-- since we've gone through real quickly, you know,
what the leasing process entails, we want to compare the processes
of the leasing process versus the buying process.
So, first off, if we talk about leasing, I just want to run you through the process
over on the left-hand side of your screen.
The first step in that process if you want to lease is to contact us.
Contact us at our email address gsafleetafvteam@gsa.gov.
Once you contact us, we'll provide you with that memorandum of agreement, with an order form,
and with a fact sheet on the models that we're offering to lease.
Once you've evaluated that sheet, the fact sheet, and you've returned your order form
and your memorandum of agreement, GSA's fleet contracting officer will be the one placing
those orders.
We'll then be supplying you with an accountability form, which you will fill
out once the charging station has been delivered and returning that back to us
so we can keep track of these stations.
Now, on the purchasing side, if your agency is looking
to just buy directly off of the BPA, they can do that.
And all of the documents pertaining to the BPA are going to be listed at gsa.gov/afv
under the easy charging station tab.
Once you've looked over those documents and come to a decision about what you'd like to purchase,
you can go straight to your agency contracting officer and they can place an order directly
against the BPA in accordance with the FAR.
Your own agency contracting officer will determine the acquisition threshold
that your order meets.
If it's below the micro purchase threshold, you can just go ahead and make that order.
If it's above that micro purchase threshold of $3500 but less
than the simplified acquisition threshold, which is $150,000,
your contracting officer can simply look at the BPA, look at the prices
for all the CLINS awarded, look at the prices for the ones you want to order,
find the cheapest one, and that constitutes a fair opportunity, just comparing the prices.
And if-- so, if you're in that range, it can be just that simple.
All the order and delivery arrangements from that point on are handled by your agency.
So, now that we've talked about the charging stations and the methods available
to procure those stations, we want to just quickly go over the vehicles that GSA offers
that you plug into these stations.
It looks like where-- we've lost some of the pictures again.
Sorry about that, but also they'll-- they are available in the download version.
So, first up, let's talk about the fully electric options,
a category that's grown significantly just recently.
First off, on your left, we've got the 8E Ford Focus electric.
That's the vehicle that we've had for a couple of years now and it has a range of 115 miles
and a relatively low purchase price of $16,000 with a really low incremental of only $1515.
And for this vehicle alone, we offered a special break-even rate
where you could pay just a slightly higher lease rate because of that low incremental cost.
And so just recently in the past month
or two we've also added the 8E Nissan Leaf and the GM Bolt.
The Leaf, you'll see its comparable range to the Ford Focus
with the same lease terms, but with a higher incremental.
The Bolt you'll notice has a significantly increased range, double that of any
of the other electric vehicles that we have on offer.
So, great option for those agencies that are looking to have an electric vehicle
that will actually see a lot of use.
Granted, this vehicle is only available in ZEV states,
those are those states listed at the bottom.
California, Connecticut, Maine, Maryland, Massachusetts, New Jersey, New York, Oregon,
Pennsylvania, Rhode Island, and Vermont.
And it does have a pretty significant incremental of $20,000.
Also, it is important to note that only the Ford Focus comes standard
with the DC fast charge capability.
The ability to use a DC fast charger is an additional cost option
on both the Leaf and the Bolt.
So, moving on to our plug-in hybrid electric vehicles.
In the subcompact category, we have the Chevrolet Volt PHEV
as well as the Ford CMAX Energi.
Then the compact sedan area we have the Ford Fusion Energi and then Hyundai Sonata.
And new this year we're for the first time offering a plug-in hybrid electric minivan.
It is the Chrysler Pacifica plug-in hybrid electric.
That vehicle you'll notice also has a fairly significant incremental and so we recognize
that the incrementals on some of these vehicles like the Pacifica, the Bolt, are quite high,
which actually made them great candidates for the new funding mechanism we offered this year.
That was the five-year surcharge option.
This is an option that was coordinated at the headquarters level.
It required your agency HQ to sign a memorandum of agreement in order to participate.
Only the vehicles that we've shown you today, the BEVs and the PHEVs were eligible.
And it allowed agencies to spread out the incremental cost of these vehicles
over five years across the entire agency fleet instead of over the traditional one year.
So, your agencies will still be paying the standard lease rate,
those of you that chose this option, the standard lease rate that we published
in a bulletin, and these five-year surcharges are going to start showing up on agency bills
on October first, regardless of when the vehicles are delivered.
The five-year surcharge will show up as an X3 charge and it'll be grouped
with the traditional AFV surcharge applied to all of your other AFVs.
So, that wraps up the bulk of our presentation.
We just want to draw your attention real quickly to some of the additional resources
that we've highlighted today that give you some more information on these electric vehicles,
the charging stations, and AFVs in general.
First up, the one Meghan talked about before and I believe I talked
about as well is the charging station BPA portal page.
That has a subpage under gsa.gov/afv and that page has everything related
to the BPA and these charging stations.
Has the product guide, the overview of the equipment, the terms and conditions,
information on customer service and contacting the vendors, a spreadsheet that lists
out all the different configurations awarded, all 78 of them.
As well as instructions on placing orders and the whole RFQ if any of you
or your contracting offices want to take a look at that.
All of these materials are also available on the acquisition gateway.
In addition to that portal page, we encourage you to look over the AFV page in general.
All throughout that page you'll find a variety of guidance documents
and helpful links on all things AFV.
In addition to that, we would call your attention to the GSA Fleet Drive-thru page
where we have a series of videos, training videos, that go over, you know,
choosing and operating and maintaining electric vehicles, planning for, installing,
and operating charging stations and so forth, as well as the links to these desktop workshops,
like the one we're holding right now.
And then, finally, again, all of these documents--
all this information as well as some additional policy documents and fact sheets are located
on the acquisition gateway under the transportation
and logistics services hallway, motor vehicles sub-hallway.
So, we encourage you all to reach out to us directly
if you have any questions at our group email.
Also, that's the email that you'll contact if you're interested in leasing
and we encourage you to definitely look over the website.
But right now, if you have any questions now, before you've gone over any
of the materials just based off of our presentation,
we'd be happy to take those questions and I believe Stephanie will be reading off some
of the questions that you've typed into the chat box as well.
>> Thanks, Casey.
So, we have a good number of questions.
So, I'll go back and I'll start reading some of them.
Starting from the top, there was a question--
you state that the BPA set up for installing these stations does not include options
for installation.
Does this mean we would need to put out a public bid for an installation RFP?
And so, that is correct that this BPA does not cover installation services,
so that means that it would definitely be the responsibility
of the agency that's purchasing the station or that's leasing the station through GSA
to take care of their own installation and maintenance.
And it depends on what site-- where your site is, but you could either call
on an electrician or a contractor that's on-site.
If you're in a GSA-owned or leased facility, you could draw on the architectural
and engineering contracts that PBS already has, or you might need to go out
and find the best value and find a contractor to do the installation there.
I really recommend going to DOE's workplace challenge charging challenge website
and using those resources there and then I also really recommend going onto the SEMP website,
DOE's SEMP website and finding resources there.
We had another question installation.
So, like I said, the agency is responsible for that.
And agencies will only need to sign an MOA if they're leasing.
And we have a question why does the agency have to sign the MOA.
We have no funding authority.
So, I'm sorry.
The chat box just moved a little bit.
The reason the agencies need to sign the MOA is because we really want to understand
that they're aware of the terms and conditions that apply.
Specifically, it's a 48-month lease with a 12-month option and after
that we'll transfer ownership officially to you as the agency,
but we just want to make sure everyone's on the same page there.
Then we have a question who determines if a gasoline-powered car
versus an electric car is better to use.
That's really the discretion of your agency.
You need to look at the price, you need to look at the available charging infrastructure.
If you need charging infrastructure,
please reach out to our team at gsafleetafvteam@gsa.gov.
We're happy to talk through some of these things with you.
So, the funding is a big issue, whether you can install the station.
We also have training available on how to own and operate a charging station and use one
as well as how to use electric vehicles and operate those and that's
on our GSA Fleet Drive-thru, our training page where you registered.
They're all there and they're prerecorded, so you can do that.
Then we have a question what's a ZEV state.
So, there's nine states that are following California's lead, requiring automakers
to produce zero-emission vehicles to improve local air quality and reduce the emissions
that contribute to climate change.
Currently, the Chevrolet Volt is only available in those 10 states and so if you're located
in those states, you can get the Volt.
Unfortunately, the manufacturers will only deliver in those states.
So, there's really nothing we can do about the Volt there.
But we do have other electric vehicles.
Moving down, some of the other questions.
Just so you guys are aware, I know Meghan mentioned this at the beginning,
but you can download the presentation in the file box that's on top of this chat box.
Then we have a question what is an incremental.
For anyone who doesn't know, EPACT section 301 requires that we spread the cost
of alternative fuel vehicles over the entire fleet and so the way that we do that is we take
that incremental cost, which is really just the difference between an alternative fuel vehicle,
an EV for example, compared to the lowest price gasoline-fueled vehicle that's the same size.
And then what agencies do is on a monthly basis every--
all of their vehicles are hit with a surcharge that the headquarter fleet manager expects.
It's usually fairly small.
It can range from 50 cents or nothing all the way up to $20
or even higher just depending on what the agency wants to do.
And then we use that money we collect to pay for those more expensive alternative fuel vehicles.
Someone asked can a charging station be purchased or leased for employee use
or does the BPA only cover fleet vehicles.
That's a great question.
So, any agency that's authorized to lease or purchase vehicles through GSA,
which is essentially most agencies, is allowed to purchase off of the BPA.
For leasing, it's actually only-- it's only customers that are currently leasing vehicles
from GSA and the reason for that is because we have a special billing code called the BOAC
and that's how we charge our fleet customers and so, you know, our fleet leasing customers,
and that's how we're going to be charging agencies for leasing
and so that's why it's only agencies that lease.
And I think that is the last of the questions.
Is there any other questions?
>> So, Steph, we actually have a few more
that might be just showing in our presenter view right now.
>> Oh, OK.
Let me jump to those.
When is the Volt expected to be available in other states?
That's really hard for us to say right now.
When we would know would be in 20-- in FY18 in the September-October-- I'm sorry--
the October-November time frame when our new awards are available.
Last year, we know the Ford Focus electric was only available in ZEV states
and now it's available everywhere, so it's very possible.
Someone asked I heard a rumor that the charging stations can be used for your personal vehicle.
Is this true?
So, the FAST Act does allow agencies to construct and install charging stations as long
as they're done-- installed and operated on a reimbursable basis, meaning that employees need
to pay a fee to recoup the cost so that appropriated funds aren't used.
And so our stations can be purchased if you're authorized to lease
or purchase vehicles through GSA.
So, if you're department of interior, department of interior purchases vehicles--
they're authorized to do so and so you can go ahead
and purchase a station regardless of what the use is.
Someone asked what standard does the EVSE meet for connectors receptacles.
We base them-- SAE J1772 standard and so-- so, for level one and level two, those stations work
on any vehicle that you might have and for DC fast charging, those are--
that's an SAE CHAdeMO connection I believe and so currently that only works
on the base Ford Focus electric that we offer,
but if you would like to purchase the Nissan Leaf or the Chevrolet Volt, there's also options
for you to select that option, it's just a higher cost.
How do I find the terms and conditions of the solicitation?
So, if you would like the specific terms and conditions, if you go to gsa.govafv
under EV charging stations you will actually be able to see the hard copy of our RFQ
and that's how we awarded our BPA and so those are the very specific terms there.
To find the MOU, just email us and we will send it to you.
We're just doing that because it's only available to leasing customers
and so we just want to make sure that agencies or, you know, commercial entities aren't trying
to fill out this MOU and then they come to find they can't lease a station.
So, I'm happy to send it to anyone who would like one.
Is there a template or example for a statement of work to submit to contracting?
That's a great question.
If you would like to see something like that,
we have our RFQ that we actually did use that's posted.
You don't need to do something as in-depth.
Just want to put this out there too, if you're purchasing between the micro purchase threshold,
that's $3500, or the simple acquisition threshold, $150,000,
and you want to go lowest price technically acceptable,
what you can actually do is you can-- all you're required to do by the FAR is to make sure
that you give all the products under a particular CLIN
and all firms a fair opportunity to compete.
The BPA is a fair opportunity, so you can simply look at the CLIN.
We have all of our configurations as awarded available
on the gsa.govafv website under EV charging stations.
You can click on that document and you can simply purchase the lowest price
in a particular CLIN just looking at the BPA.
But if you would like a template or a sample, like I said,
just feel free to reach out or visit our website.
Does the data collection use the WEX card to assign the data to the vehicle?
So, currently ChargePoint has the capability.
They're integrated with WEX.
I believe some of the other network providers are working on a solution
and they can also provide you with vehicle level data.
I don't have as much information on that, but if you'd like more information,
just feel free to send me an email and we'll--
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